Finance Systems Administrator (July 2024)

Los Alamitos, CA, US

The Finance Systems Administrator is responsible for Finance and other systems administration, purchasing & T&E support and processing.

This position will be based out of Epson America’s headquarters in Los Alamitos, CA with a hybrid schedule.  At Epson, our hybrid schedule is only 6 days per month.

Principal Accountabilities
In addition to the following Epson's policies and procedures, principal accountabilities include, but are not limited to:
 

System Administration

• Develops, maintains, and operates Epson’s Travel and Expense (T&E) reporting system
• Monitors, facilitates, controls and synchronizes master data between systems 
• Maintains the system approval hierarchies to align with Authorization Matrix
• Interfaces with the IT team to communicate functional user requirements, system design, build out and testing. 
• Develops expertise with systems and Excel to assist with Finance team needs.
• Supports other finance systems (SAP, BPC, BI, ECAS, and EGMAS), as needed.
• Prepares ad-hoc reporting to meet internal and external customer requirements.
• Ad-hoc projects, as needed

EAI Purchasing

• Assists EProcurement users and Cost Center Managers in purchase order processing in accordance with established corporate guidelines.
• Assists in expediting orders using the Corporate Credit Card (Pcard), and conducts related expense processing through T&E reporting system.  
• Processes PO pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions, and invoice discrepancies, in accordance with established corporate guidelines.
• Supports SEC in purchasing third party products and media for research and testing purposes and contacts vendors to obtain process and schedule delivery dates
• Engages in limited negotiations with vendors. 
• American Expense Credit Card Administration and processing

• Creates and updates vendor master records in purchasing/accounts payable database, in accordance with Vendor Validation/Setup Guidelines.
• Maintains files, logs, purchase orders and other related documentation.
• Distributes confirming documentation to employees.

Travel and Expense System Administration and Maintenance 

• Supports the administration of the employee expense reimbursement process 
• Development and distribution of custom user reports, as needed
• Add and update users in travel and expense reporting system
• Add and update cost centers, GL accounts, approval workflows
• Process final expenses for terminations, as needed
   

Special Projects

• Assists with special projects, as assigned
• Relationship Management 
• Builds strong relationships with peers, other departments, and managers to best meet company goals and objectives.  Troubleshoot issues between user and Amex, as needed

Skills & Experience:

• Completion of an undergraduate program or equivalent experience (B.A, or B.S.)
• Finance System Administration Expertise: 2-5 years of specialist or administrative experience 
• Cross-Functional Collaboration: Proven ability to work with cross-functional teams on automation-focused special projects.
• Systems Proficiency: Familiarity with systems like SAP, BPC, and BI.
• Business Intelligence Skills: Experience using Power BI Dashboard or similar visualization platforms. 
• Concur Administration: Competence in Concur administration, including Intelligence Reporting and Cognos.